The Shopify Integration That Paid Apps Charge $229/mo For.
Yours Free.
Covers orders, refunds, payouts, fees, disputes, reserves, and gift cards across 15 domains. Clearing-account reconciliation. Every order, fee, refund, payout, and gift card posted to your books, automatically. No middleware. No monthly fees. No lock-in.
Why Not Just Use A2X?
A2X and similar paid Shopify accounting apps charge $29-229/month to sync your store to QuickBooks or Xero. Here is what you actually get for that money, and what you get for free.
| Feature | Paid Shopify Apps | ERPClaw |
|---|---|---|
| Price | $29 to 229/month | $0 forever |
| Middleware | Yes (syncs to QBO/Xero) | No (native ERP integration) |
| COGS tracking | Premium tier only | Built-in (turn it on per store) |
| Gift card accounting | Basic | Automatic deferred revenue |
| Payout reconciliation | Summary journals | Transaction-level + clearing account |
| COGS at your stock valuation rate | No | Yes (moving average from your stock ledger) |
| Custom GL rules | No | Fully configurable |
| Source code | Proprietary | Open-source |
How It Works
Other apps need you to connect Shopify to QuickBooks to your bank. ERPClaw needs one sentence.
The conversation above is an illustrative example. The order, refund, payout, and margin figures are sample data, not a live store sync.
Key Features
Auto-Sync
Orders, refunds, payouts, and adjustments sync from the Shopify API on request, from chat or from the ERPClaw app in your Shopify admin. No manual downloads, no CSV imports, no third-party middleware sitting between your store and your books.
Clearing Account Pattern
Every order posts to a Shopify Clearing account. When Shopify sends the payout, the clearing account zeros out. If it doesn't zero, something is wrong, and you'll know immediately.
Automatic GL Posting
Every Shopify event creates GL entries. Orders post revenue, plus COGS when you turn it on. Fees post to expense at payout. Refunds reverse. Gift cards create deferred revenue. No manual journal entries.
COGS Tracking
Turn on COGS tracking and cost of goods sold is posted for every order line item, valued at the item's moving-average rate from your stock ledger (or its last purchase rate when there is no stock history yet).
Gift Card Accounting
Gift card sales post to Deferred Revenue (a liability). When redeemed, the liability reduces and revenue is recognized. Proper GAAP treatment, fully automated.
Dispute Handling
Shopify chargebacks post the disputed amount and the dispute fee against the clearing account. Won disputes reverse the entry; lost ones stay booked. Full audit trail either way.
GL Posting Rules
Most Shopify accounting apps hide their journal logic. We publish ours. Trust but verify.
| Event | Debit | Credit | Note |
|---|---|---|---|
| Order | Shopify Clearing (+ COGS when tracked) | Revenue + Shipping + Tax Payable (+ Inventory) | Gross to clearing; COGS is optional |
| Refund | Revenue + Inventory | Shopify Clearing + COGS | Reversal of original order entries |
| Payout | Bank Account | Shopify Clearing | Clearing account should hit zero |
| Fee | Shopify Fees (Expense) | Shopify Clearing | Fees from the payout breakdown |
| Gift Card Sale | Shopify Clearing | Deferred Revenue (Liability) | Revenue deferred until redemption |
| Dispute | Chargeback Loss + Dispute Fee | Shopify Clearing | Reversed if the dispute is won |
The Clearing Account Pattern
Shopify collects money from your customers, deducts fees, and deposits the rest into your bank 2-3 days later. The clearing account tracks every dollar in transit so nothing falls through the cracks.
Order placed
Customer pays $100 on ShopifyShopify holds funds
Clearing account balance: $100Payout sent
Shopify keeps a $5 fee and deposits $95 to your bankReconciled
Clearing account balance: $0If the clearing account is not zero, it means Shopify owes you money, or there is a transaction that hasn't been matched. Either way, you'll know immediately, no month-end surprises.
Every Industry, Not Just E-Commerce
Paid Shopify accounting apps only serve e-commerce stores. ERPClaw serves everyone who sells through Shopify.
Medical Practice
Selling medical supplies through a Shopify storefront
School
Selling uniforms, books, and supplies via Shopify
Construction Company
Selling materials and equipment through Shopify
Food & Beverage
D2C food sales with perishable inventory tracking
Retail Brand
Multi-channel retail with Shopify as the primary storefront
Nonprofit
Selling merchandise and accepting donations via Shopify
The Open Source Advantage
Read our code. Run our tests. See exactly how every Shopify order becomes a GL entry.
No Vendor Lock-in
If A2X raises prices or shuts down, your accounting integration disappears. With ERPClaw, you own everything: data, code, and configuration. Self-hosted on your machine, backed by an open-source community.
Technical Specs
Stop paying $229/month for something that should be free.
Install ERPClaw and say: