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School ERP buyer guide

A practical ERP guide for
schools

every operation. K-12 and higher ed. Students, grades, attendance, state reporting.

Full
Coverage
Whole ERP
Scope
FERPA
Compliance
Ed-Fi
Data standard

Every module, Every Level

From elementary schools to universities. ERPClaw detects your institution type and installs the right modules automatically.

EduClaw Core

EduClaw Core

Students, enrollment, attendance, grades, academic years, programs, courses, sections, instructors, rooms, and academic calendar management.

EduClaw K-12

EduClaw K-12

Discipline and PBIS recognitions, IEPs and 504 plans, special education referrals and evaluations, student health records, immunizations, medication logs, and grade promotion.

EduClaw Financial Aid

EduClaw Financial Aid

FAFSA processing, aid packaging, scholarship management, disbursement scheduling, satisfactory academic progress, and R2T4 calculations.

EduClaw Scheduling

EduClaw Scheduling

Timetable auto-generation, room conflict detection, instructor availability, section capacity management, and waitlist processing.

EduClaw LMS

EduClaw LMS

Connections to Canvas, Moodle, and Google Classroom: course materials, assignment import, grade sync with conflict resolution, and OneRoster CSV export.

EduClaw State Reporting

EduClaw State Reporting

Ed-Fi payload building with a sync log (your Ed-Fi client sends them), state enrollment and CRDC reports, demographic records, and validation against the state rules you load.

EduClaw Higher Ed

EduClaw Higher Ed

Degree audit, transfer credits, GPA calculation, academic standing, commencement, transcript generation, and registrar workflows.

New

Parent Portal

FERPA-compliant actions. Parents see grades, attendance, schedules, fees, and bus assignments for their own children, nothing more. Each request about a student checks the guardian's link to that student.

edu-portal-student-grades
View child's current grades
edu-portal-student-attendance
See attendance record and absences
edu-portal-student-schedule
View class schedule and room assignments
edu-portal-student-assignments
See upcoming and past assignments
edu-portal-announcements
Read school announcements
edu-portal-acknowledge-announcement
Acknowledge an announcement
edu-portal-update-contact-info
Update guardian contact information
edu-portal-student-fees
View outstanding fees
edu-portal-pay-fee
Record a fee payment with a saved payment method
edu-portal-submit-absence-excuse
Submit absence excuses
edu-portal-my-transport
View bus route and stop assignment
edu-portal-student-discipline
View discipline records
FERPA-compliant, directory opt-out, access logging, role-based visibility
New

Cafeteria & NSLP

Built for the USDA National School Lunch Program. Track meals, calculate reimbursements, and keep each student's meal eligibility.

Meal Tracking
Track free, reduced, and paid meals per student per day
NSLP Claim Report
Monthly meal counts by category for your reimbursement claim
USDA Reimbursement
Calculate federal reimbursement by meal category (count times rate)
Allergen Alerts
List students with allergen alerts for the day's meals
Participation Report
Meal participation by category over any period
Eligibility
Record each student's free, reduced, or paid meal eligibility
New

Transportation

Bus routes, stops, student assignments, rosters, and ridership against bus capacity.

Route Management
Define bus routes with ordered stops, timing, and capacity
Stop Assignment
Assign students to routes and stops
Driver on Each Route
Driver name and phone on every route
Vehicle Maintenance
Bus maintenance, repair history, and fuel logs through the fleet module
Ridership Reports
Riders per route against bus capacity, plus bus rosters
Parent View
Parents see their child's route and stop in the portal

And everything else

Professional Development
PD credit tracking, certification requirement checks, and PD transcripts for faculty
Library Management
Catalog, circulation, overdue tracking, and patron management integrated with student records
Student Housing
Room assignments, occupancy management, meal plan on each assignment, and a housing waitlist for higher ed
Activities & Clubs
Extracurricular management, eligibility checks, roster tracking, and participation reports
Timetable Auto-Generation
Constraint-based scheduling engine that handles room conflicts, instructor availability, and section balancing
Discipline & Behavior
Incident tracking, intervention plans, PBIS recognitions, and restorative practice as a discipline action

Setup in one conversation

Chat with ERPClaw
You:
I run a school
ERPClaw:
Setting up EduClaw. What kind of school?
You:
K-8, about 400 students, we need attendance, grades, and state reporting
ERPClaw:
Done. Here's what I set up:
, EduClaw Core installed (every operation)
, EduClaw K-12 installed (grade levels K through 8)
, EduClaw State Reporting installed (Ed-Fi ready)
, Academic year 2025-26 created with 2 semesters
, Parent portal enabled (FERPA-compliant actions)
, Cafeteria and transportation modules ready
Try: "Enroll a new student" or "Set up my class sections"

Start managing your school

Install ERPClaw and say:

"I run a school"

ERPClaw handles the rest.

Get Started FreeView on GitHub

Related: read the architecture in AI-native ERP, the books-side detail in AI accounting, or honest comparisons against NetSuite and ERPNext for school finance + student records. Get install steps in core docs.